How to Keep a Tire Lettering Project Record

A useful lettering record lets you answer a practical question months later: exactly what was installed, on which tire, and what changed afterward? Store the approved design, order details and dated observations together. You do not need an elaborate tracking system; one folder with consistent filenames is enough to begin.

Create a small project folder

Give the project a recognizable name, such as “blue coupe lettering.” Inside it, keep separate folders for the order, approved artwork, tire references and dated photographs. Avoid storing different revisions under the same filename. “Proof-final” becomes ambiguous as soon as a second version is approved.

Use a revision label such as R01 or R02 and record which version was actually ordered. Retain earlier versions in an archive so they remain available without being mistaken for current production files.

Record the configuration once

Vehicle reference and wheel positions receiving lettering.
Tire brand, model and size for each different configuration.
Approved wording, colors and artwork revision.
Finished dimensions and the units used.
Number of wordmarks or graphics per sidewall.
Supplier order reference and applicable instruction document.

For a custom project, save the written approval alongside the proof. If a later message changes a dimension, create an updated record rather than relying on an email thread to explain the final specification.

Use observations instead of unsupported diagnoses

An inspection entry should describe what you saw. “The outer edge of the rear-left letter has lifted” is more useful than “the adhesive failed,” unless a cause has been established. Record the date, wheel position and photograph, together with any relevant cleaning or service event.

Date	Wheel	Observation or event	Image/reference
____	____	Installation completed using instruction version ____	____
____	____	Cleaning product and method: ____	____
____	____	Visible change: ____	____

Make photographs comparable

Use similar camera angles and lighting when possible, and include both a complete wheel image and a detail of any developing issue. Keep the original file rather than only a compressed image forwarded through messages. Consistency makes changes easier to assess without pretending that a photograph alone identifies their cause.

Update the record when the setup changes

Add replacement tires, replacement letters, revised artwork and supplier-approved repair work. This preserves the distinction between the original installation and later changes. When you next enquire about custom lettering, the approved file and configuration record give the supplier a clear starting point for a repeat order.